Myers-Hill Agency
Community Giving Program Terms & Conditions
Effective Date: August 19, 2026
Initial Giving Period: August 19, 2026 through December 31, 2026
Geographic Eligibility: New York
Last Updated: August 19, 2026
These Terms & Conditions govern the Community Giving Program (the "Program") offered by MYERS-HILL AGENCY LLC ("Company," "we," "us," or "our").
The Program is a Company-funded charitable giving initiative through which qualifying payroll opportunities and qualifying new payroll clients generate contributions to a community giving pool. Contributions from that pool are provided to the charitable organization designated by the Company for the applicable Giving Period.
1. Program Structure
The Program generates charitable contributions in two ways:
• Payroll Review Contributions: The Company contributes $1.00 per eligible employee for each Qualified Payroll Opportunity reviewed during the applicable Giving Period.
• New Payroll Client Contributions: When a qualifying new payroll client begins payroll services with the Company, the Company contributes an amount equal to 2% of Qualifying Payroll Revenue generated by that account. This contribution continues for the lifetime of the qualifying active payroll account, subject to these Terms & Conditions.
All contributions are funded by the Company.
Prospects, clients, employees, and other participants are not required to make charitable donations themselves.
2. Giving Periods
The Initial Giving Period begins August 19, 2026 and ends December 31, 2026.
Beginning January 1, 2027, the Program is intended to operate using quarterly Giving Periods:
• January 1 through March 31
• April 1 through June 30
• July 1 through September 30
• October 1 through December 31
The Company may designate a different charitable beneficiary for each Giving Period.
3. Current Charitable Beneficiary
The designated charitable beneficiary for the Initial Giving Period is:
TO BE DETERMINED BY 9/31/2026
The Company may identify the designated beneficiary on its website, social media, marketing materials, and other Program communications as permitted by its agreement with the charitable organization.
Selection of a charitable organization for one Giving Period does not guarantee that the organization will remain a beneficiary during subsequent Giving Periods.
4. Community Giving Pool
Contributions generated under the Program are allocated to the Company's community giving pool.
The charitable organization designated for a particular Giving Period will receive the contributions allocated to that Giving Period in accordance with the Company's agreement with the charitable organization and applicable law.
The lifetime contribution associated with a qualifying payroll account is a commitment to the Community Giving Program, rather than a lifetime commitment to the charitable organization that was designated when the payroll account originally became a client.
Accordingly, the charitable beneficiary receiving contributions generated by an individual payroll account may change from one Giving Period to another.
5. Qualified Payroll Opportunity
A "Qualified Payroll Opportunity" means a bona fide prospective payroll client located in New York for which the Company receives sufficient current payroll information or documentation to conduct a legitimate review of the prospect's payroll services.
The Company will determine in good faith whether information provided is sufficient to constitute a Qualified Payroll Opportunity.
Incomplete, duplicate, fraudulent, manipulated, or otherwise insufficient submissions do not constitute Qualified Payroll Opportunities.
No purchase is required for a prospect to generate a Payroll Review Contribution.
6. Payroll Review Contribution
For each Qualified Payroll Opportunity reviewed during a Giving Period, the Company will contribute:
$1.00 per eligible employee
to the Community Giving Program.
The eligible employee count will generally be determined using the number of employees reflected in the payroll statement, payroll report, or other reliable documentation supplied to the Company for review.
Each prospective employer may generate one Payroll Review Contribution during a Giving Period unless the Company determines that materially changed circumstances reasonably constitute a separate Qualified Payroll Opportunity.
Submission of multiple statements, reports, pay periods, locations, divisions, or substantially similar payroll information for the same employer will not automatically generate additional contributions.
7. Qualifying New Payroll Client
A "Qualifying New Payroll Client" is a Qualified Payroll Opportunity that enters into an agreement with the Company for qualifying payroll services and successfully establishes an active payroll service relationship with the Company.
Unless otherwise expressly stated, former clients that reactivate payroll services, existing clients adding additional services, or related entities of an existing client are not automatically considered Qualifying New Payroll Clients.
The Company will determine eligibility in good faith based upon the substance of the payroll relationship and its business records.
8. New Payroll Client Contribution
For each Qualifying New Payroll Client, the Company will contribute:
2% of Qualifying Payroll Revenue
to the Community Giving Program.
The 2% contribution begins when the qualifying payroll account begins generating Qualifying Payroll Revenue and continues for the lifetime of the qualifying active payroll account, subject to these Terms & Conditions.
9. Qualifying Payroll Revenue
"Qualifying Payroll Revenue" means:
Recurring payroll service revenue actually received by the Company from a Qualifying New Payroll Client, together with any implementation fees charged and received by the Company in connection with establishing that payroll account.
Qualifying Payroll Revenue does not include amounts that do not constitute revenue earned by the Company for qualifying payroll services.
Unless expressly designated otherwise, excluded amounts include:
• Employee wages or other compensation;
• Payroll tax funds;
• Federal, state, or local taxes;
• Insurance premiums;
• Workers' compensation premiums;
• Employee benefit premiums or contributions;
• Retirement-plan contributions;
• Funds held, collected, transferred, or remitted on behalf of a client, employee, taxing authority, carrier, benefit provider, or other third party;
• Third-party pass-through expenses;
• Reimbursed expenses;
• Refunds;
• Credits;
• Chargebacks;
• Uncollected amounts; and
• Revenue attributable to products or services that are not qualifying payroll services.
10. Lifetime of the Account
For purposes of the Program, the "lifetime" of a qualifying payroll account means the period during which the account continuously maintains an active qualifying payroll service relationship with the Company and generates Qualifying Payroll Revenue.
The 2% contribution ends when the qualifying payroll account terminates its qualifying payroll service relationship with the Company or otherwise ceases generating Qualifying Payroll Revenue.
The lifetime commitment does not guarantee any minimum account duration, minimum revenue amount, or minimum charitable contribution.
If a terminated account later returns to the Company, its eligibility will be determined according to the Program terms then in effect.
11. Rotating Charitable Beneficiaries
The Company intends to rotate the designated charitable organization for the Program regularly, such as on a quarterly basis. The Company has sole discretion to select the charitable beneficiary and to determine the duration of each Giving Period.
12. Calculation of Contributions
The Company will calculate contributions generated during each Giving Period based on its internal business and financial records. The Company's determination of Payroll Review Contributions and New Payroll Client Contributions is final and binding.
13. Payment and Reporting
Charitable contributions generated during a Giving Period will be remitted to the designated beneficiary in accordance with the payment schedule established between the Company and the charitable organization. The Company will maintain records of all contributions made under the Program as required by law.
14. Company-Funded Contributions
All contributions under the Program are paid and funded solely from the Company's general corporate funds. No portion of any contribution is deducted from employee wages, nor is any portion added to client service fees as a donation charge.
15. No Customer Charitable Deduction
Because all Program contributions are funded by the Company, participants—including prospects and payroll clients—are not entitled to a charitable contribution tax deduction for any amounts generated or paid under the Program.
16. Payroll Services Only
The Program and these Terms & Conditions apply exclusively to the Company's qualifying payroll services. Revenue generated from insurance brokerage, employee benefits consulting, or other non-payroll services does not constitute Qualifying Payroll Revenue.
17. No Effect on Payroll Pricing
Participation in the Program does not impact the pricing, fees, or quality of payroll services provided to clients. The Company's charitable giving initiative is independent of its service-level commitments and standard commercial terms.
18. New York Eligibility
The Program is currently limited to Qualified Payroll Opportunities and Qualifying New Payroll Clients located within the State of New York. The Company may expand or modify geographic eligibility at its discretion.
19. Charitable Organization Eligibility
Charitable organizations designated under the Program must be tax-exempt under Section 501(c)(3) of the Internal Revenue Code and meet the Company's internal criteria for charitable partnerships. The Company reserves the right to remove or replace a designated beneficiary if it determines the organization no longer meets its eligibility requirements.
20. Charity Name and Logo
The names, logos, and mission statements of charitable organizations are used by the Company under license or permission solely for the purpose of communicating about the Program. The Company does not own the intellectual property of its charitable beneficiaries.
21. Program Integrity
The Company may investigate any activity it suspects to be fraudulent, abusive, or in violation of these Terms & Conditions. If the Company determines a submission or account is being used to manipulate the Program, it may withhold contributions related to that activity.
22. Confidentiality and Payroll Information
Participation in the Program requires prospects and clients to provide payroll information to the Company. The Company will maintain the confidentiality of all proprietary or sensitive payroll data in accordance with its Privacy Policy and standard business practices.
23. Public Reporting of Program Results
The Company may publicly disclose results of the Community Giving Program, such as total dollar amounts donated or the number of organizational impacts, in marketing, social media, and annual reporting.
24. Errors and Corrections
If an error occurs in the calculation or allocation of Program contributions, the Company will correct the error prospectively. Retroactive adjustments will be made at the Company's sole discretion if it determines an adjustment is necessary to maintain Program fairness.
25. Modification or Termination of the Program
The Company reserves the right to modify, suspend, or terminate the Community Giving Program at any time with or without notice. If corporate giving is terminated, the Company will satisfy all contribution obligations generated up to the date of termination.
26. Relationship With Charitable Organizations
Designated charities are separate and independent from the Company. Selection as a beneficiary does not constitute an endorsement by the Company of all the charity's viewpoints, nor does it create a joint venture between the parties.
27. Compliance With Applicable Law
The Program and these Terms & Conditions are intended to comply with all applicable laws and regulations. Any provision found to be unenforceable will be modified or severed as necessary to maintain the Program's legality and intent.
28. Current Program Disclosure
The information on the Company's Program webpage, including the currently designated charity and current giving stats, are part of the Program's public disclosure and are incorporated by reference where applicable.
29. Contact Information
Questions about the Community Giving Program or these Terms & Conditions may be directed to the Company's Founder, Austin Myers at austin@myershillagency.com.
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